Most likely, you'll miss something or delete more than needed. However, if there are tons of duplicates in different folders, this becomes a difficult problem to solve. Perhaps comparing a couple of dozen messages in one Outlook folder will not be a problem. You need to compare many messages using several criteria. You can delete duplicated Outlook messages manually, but it is hard and time-consuming work. In future, it is better to use a constrained deletion, for example, only for the last month. When periodically deleting duplicate messages from public folders, it is enough to make a complete duplicate deletion once. Removing duplicate messages over the past week will work much faster than removing duplicates from the entire mailbox or data file. If you know exactly where duplicates appeared, for example, over the last few days, set the filter by dates. Dates are rarely used to detect duplicates because duplicates are often several identical mails sent at different times. If those fields have the same values, it can be concluded that messages are duplicated. To understand which messages are duplicates and which are not, you must compare their fields and properties.įor example, you can select the fields for comparison: subject, text, sender, recipients, and attachments. The answer to this question is not as obvious as it may seem at first glance.
#Free outlook duplicate remover 2010 how to#
How to determine that messages are duplicates? At some point, a backup copy of your mailbox won't fit on your disk drive or network share. If duplicates clut your mailboxes, you need more space to create backups.As a result, it takes more time to complete many tasks, and the work efficiency decreases. Some groups of people open and see replies to messages others might miss them. Duplication in Exchange and Office 365 public folders slow down the workflow.In fact, it's indexing the large files and mailboxes - duplicate items make a mess in search for the right email messages. Sometimes, you may find that Outlook freezes. Many duplicates in folders slows down Outlook search.If the mailbox is limited in size, then to clean up space, you must think carefully about what to delete. You spend more time composing and sending messages.
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As a result, the entire mailing system starts to run slower, meaning your productivity drops. Message copies are garbage that litters the mailbox.If you reply to the same email multiple times, it will lead to problems in communication. You don't know for sure whether the message was replied or not.
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Removes duplicate emails in scripts, batch files, and by any schedule. Allows you to connect and disconnect PST files without creating new Outlook profiles. Removes duplicates with no need to start Outlook. Find the tool on the Outlook ribbon and remove duplicates in one click. You can remove duplicates from selected messages and context menu of a folder. Removes duplicate messages directly in Outlook. Three ways to eliminate duplicated messages: Move duplicates to the specified folder, to bring them back to their original locations, if necessary. Get rid of duplicates quickly and error-free using our MS Outlook duplicate remover tool. Remove duplicate emails in Outlook folders, Exchange and Office 365 mailboxes, as well as Exchange Server public folders.